Weddings & events · Singapore
Planning that states its scope, its timeline and its fees before you commit — and tells you plainly which parts of the budget it does not cover.
Tell us your date
How we work
Most planners describe their service in adjectives. These are the three engagements we offer, each with the span it runs, the coverage it includes and the work it leaves with you.
Span Six to twelve months, from the first budget conversation to the morning after. Two planning meetings a month, three site visits, and attendance at the rehearsal.
On site The lead planner and one coordinator for up to twelve hours on the day, and a second coordinator where the guest list passes 150.
Leaves with you Venue hire, catering, florals, photography, entertainment, stationery and every supplier invoice — contracted in your name and paid by you, at cost.
Span From eight weeks out, or from whenever you call. The first fortnight is spent reading what is already booked and writing down what is still open.
On site The same coverage as Scope 01 from the date we take it on: the run sheet, the supplier confirmations and a coordinator on the day.
Leaves with you Renegotiating a contract you have already signed, and any cost of reversing a decision that has been paid for.
Span One planning meeting four weeks out and the day itself. The run sheet is drafted with you and issued 48 hours before.
On site One coordinator for up to twelve hours, from the load-in window to the last supplier leaving. Each further day is priced as a day rather than folded into the first.
Leaves with you Planning before that month, and any new supplier sourcing. It assumes the event is already arranged.
What happens when
An event is a sequence, not a list. This is the order we work in, the points where you have to make a decision, and how far ahead each kind of date has to be held.
Budget, guest count, date, and the two or three things that matter most to you.
Venue booked, then the suppliers that sell out first: photography, catering, band.
Design direction, dress or suit, invitations, and the plan for the ceremony itself.
Numbers confirmed with the venue, seating, transport, and the run sheet drafted.
Every supplier reconfirmed, the run sheet finalised, and the people who need it receive it.
Someone else holds the checklist, the timings and the supplier phone numbers.
Three kinds of event
Each kind of event has its own lead time, its own run sheet and its own list of suppliers that sell out first. The span below is what the work usually takes, not what is left over.
From a shortlist of venues to the last supplier leaving. Nine to twelve months for a weekend date, and a multi-day or multi-ceremony wedding is one run sheet with the changeovers written into it.
Discuss a wedding ↗CorporateDinners, launches, retreats and award nights, with the approvals, the procurement process and the invoicing handled properly. Three to six months, or less where your own calendar has already fixed the date.
Discuss a corporate event ↗PrivateBirthdays, anniversaries, family dinners and gatherings where the host would rather be present than managing a checklist. Eight to twelve weeks, and we will say plainly when a date is too close to do properly.
Discuss a celebration ↗Before you commit
A planning fee is separated from the event budget, so you can see what you are paying for the work. Every basis below is a unit — per event, per day, per half-day, per hour — so a second day or a longer day is priced before it is worked, not after.
| Engagement or unit | Covers | From |
|---|---|---|
| Planning from the start, wedding | Six to twelve months, three site visits, the rehearsal | S$4,500 per event |
| Planning from here | Pick-up at any point, gaps closed from that date | S$2,800 per event |
| On-the-day coordination, first day | One coordinator, up to twelve hours | S$1,600 per day |
| Each further event day | The same coverage on a second or third day | S$900 per day |
| Half day | Up to six hours, for a setup or a changeover between two venues | S$950 per half-day |
| Coordinator past the run sheet | Per hour beyond the close written into the run sheet you signed | S$120 per hour |
| Corporate event | Quoted from the approval route, the documents it needs and the number of event days | Quoted on scope |
Supplier invoices are contracted in your name and paid by you, at cost. Where a supplier offers a trade discount, it appears on your quotation as its own line rather than staying with us.
Three events, as they were scoped
Each card names the event, the span it ran and the engagement bought — the facts that decide the invoice.
Six months of planning, three site visits and a coordinator on each side of the day, with the tea ceremony and the dinner written into one run sheet.
On-the-day coordination from midday: supplier confirmations, the seating plan at the door and a named coordinator on site until the last supplier left.
Picked up eight weeks out with the venue already paid for, and the gaps closed in the transport, the cake and the seating before the count was fixed.
The brief: 180 guests, a morning tea ceremony at home and an evening dinner in a courtyard venue. Scope 01, with the tea ceremony timings, the transport windows and the setup window between the two written into one run sheet and held by the named planner.
Who you are hiring
One name runs your event from the first conversation to the closeout, and it is the same name on the quotation.
Rowan Teo, principal planner, has run weddings, corporate dinners and multi-day events in Singapore since 2014, works in English and Mandarin, and is on site for every Scope 01 and Scope 02 booking. The name on the quotation is the name at your rehearsal.
One coordinator up to 120 guests, two above that, and a third where the programme runs across two venues or two ceremonies. Each of them holds the supplier contacts, the run sheet and the payment record for their part of the day.
Business registration and public liability insurance, both issued on request before you sign. Supplier agreements are contracted in your name, and every quotation, variation and invoice sits in one folder that stays yours.
A clearer starting point
Pick the closest description. It starts the right conversation instead of a general enquiry.
Bring the rough guest count, the month and a figure you are comfortable with. Two of those three are enough to start, and the first conversation ends with a written scope rather than a follow-up call.
Start at the beginningSend the venue contract, what is already paid and what is still open. Planning from here closes the gaps from that date, and the run sheet is written around the venue’s own access and closing times.
Pick up in progressOn-the-day coordination assumes the suppliers are booked. Every one of them is confirmed 48 hours out, the run sheet is held by one coordinator, and that coordinator is on site for the day.
Coordinate the dayA host’s view
“She told us at the start what the fee did not cover. We never had that conversation with anyone else we spoke to.”
Planning from the start · sample story
Sample story. Not a real customer review.The practical questions
The scope document lists it: the number of planning meetings, whether design direction is included, how many site visits, the coverage on the day and what is excluded. A scope that says everything without naming the meetings, the days and the site visits is not a quotation, and we do not issue one.
No. We are paid by you on the fee basis in the quotation, and supplier invoices are contracted in your name and paid by you at cost. Where a supplier offers a trade discount, it appears on your quotation as its own line instead of staying with us.
The deposit carries across once, to a date within 90 days, where our calendar and the venue’s allow it. Further moves are quoted as a variation, because the suppliers’ own contracts and deposit terms decide the cost of a change. You are given that exposure in writing before you sign anything.
Private celebrations: eight to twelve weeks. Corporate dinners and award nights: three to six months. Weddings: nine to twelve months for a weekend in a peak month. Where your date is closer than that, we will say so and tell you which parts of the styling can still be done well.
By the unit, and the unit is written into the quotation: a first event day, each further day, a half day of up to six hours, and an hourly rate for a coordinator kept past the close on the run sheet. A second day is priced when the programme is planned, so the invoice never introduces one.
Start a conversation
A date, an approximate guest count and a budget figure are enough to begin.
Concept only. Nothing is sent or booked.