Corporate events & MICE · Singapore
Corporate events and MICE planned with the scope, the budget band and the document list stated before anyone signs — and with what we do not cover written down.
Send us your brief
The three engagements
A committee compares documents, not intentions. Each engagement below states what the fee carries, what is optional and priced on request, and what stays contracted in your name.
Inside the fee Venue shortlist with indicative cost, budget build and tracking, supplier sourcing and contract review, the programme and run sheet, and one named lead on site.
Quoted separately Venue hire, catering, AV and production, talent, guest transport and every supplier invoice — contracted to you, at cost, with the paperwork in your organisation’s name.
Inside the fee Reviewing what is already contracted, closing the gaps, supplier management from that point, a reworked run sheet and attendance on the day.
Quoted separately Renegotiating a contract you have already signed, and any cost of reversing a decision that has been paid for.
Inside the fee Confirmation with every supplier, the guest list and badge run, the minute-by-minute run sheet, and the load-in and load-out.
Quoted separately Any change to the scope or the venue once the approval paper has been signed, priced as a variation before it is executed.
| Workstream | Inside the planning fee | Optional, or contracted by you |
|---|---|---|
| Venue sourcing and site visits | Scope 01 and 02, where the venue is still open | Scope 03: the venue is contracted by you |
| Programme, run sheet and rehearsal | All three engagements, reviewed with your internal lead | Rehearsal attendance beyond one session is priced as a line |
| Supplier sourcing, contracts and payments | Scope 01 and 02 | Scope 03: contracts and payments stay with you |
| Guest registration, badges and seating | On request, priced as a line | Scope 03, where registration is part of the run |
| AV, staging and production | Coordinated and supervised, never marked up | Contracted by you at the supplier’s cost |
| Catering and F&B | Coordinated, with the banqueting order reviewed | Contracted by you, at cost, in your name |
| Travel, room block and guest transport | On request, priced as a line | Contracted by you, so the room-night liability is yours |
| Documentation, photography and video | On request, priced as a line | Contracted by you, with the usage rights in your name |
| Closeout report | All three engagements | Never charged as an add-on |
Read this grid before the proposal, not after approval. An exclusion discovered afterwards is the most common reason a corporate quotation is rejected.
The sequence, and what each stage hands over
A corporate event is approved on paper and delivered on paper. Each stage below names its output, the working days it takes and who holds it.
Output: a written brief summary naming the date, the headcount, the budget band, the venue constraints and the requirements of the approving officer. Held by the named lead.
Output: venue options with indicative cost, a programme rundown, a line-item budget, and a quotation separated into our fee, production and pass-through costs. Held by the named lead.
Output: the quotation in the format your procurement route requires, with assumptions, exclusions and optional add-ons on separate lines, plus insurance and registration documents on request. Nothing is booked until the approval paper is signed.
Output: a supplier register naming each agreement, its value, its deposit, its cancellation terms and its owner.
Output: the minute-by-minute run sheet and the banqueting order, reviewed with your internal lead and confirmed with every supplier.
Output: a reconfirmation note per supplier, a staffing list, and the on-site contact numbers in one place.
Output: load-in and load-out logs, an incident log, and a supplier sign-off sheet.
Output: the closeout report — actual spend against the approved budget, variance line by line, the incident log, vendor settlement and what remains outstanding. That is the document your approving officer closes the file with.
| Format and scale | Usually needs | What decides it |
|---|---|---|
| Dinner or internal meeting, up to 50 pax | 4 to 6 weeks | Venue availability, and whether a permit is required |
| Conference or awards night, 100 to 300 pax | 3 to 4 months | The venue hold, the production lead time, and how long your approval takes |
| Multi-day programme, 500 pax and above | 6 months and up | The room block, guest travel, and the number of contractors in the chain |
| Regional MICE programme with hosted delegates | 6 to 9 months | Flight and room-block release dates, not the production |
What a missed date costs is stated per supplier in the supplier register: normally a deposit, a move to a higher rate, or the date released back to the venue.
Formats we run
Each of these is a different approval path, a different venue and a different run sheet. Pick the closest and the enquiry starts in the right place.
A plenary, breakouts and a delegate journey that has to run to time, with registration, badges and catering counts included.
Discuss a conference ↗AwardsA seated dinner with a presentation segment, a rehearsal of the sequence, and the guest list handled at the door.
Discuss an awards night ↗LaunchA build, a reveal and a teardown inside an access window that the venue sets, not us.
Discuss a launch ↗InternalHalf days, recurring series and livestreams, where the room layout and the timing matter more than the styling.
Discuss an internal event ↗TeamActivity-led days with a wet-weather plan, transport, and a headcount that includes the people not taking part.
Discuss a team day ↗MICEMeetings, incentives, conferences and exhibitions across several days, with hosted delegates and a room block.
Discuss a MICE programme ↗We do not own a venue, a stage or a kitchen. Hire, catering and production are contracted to you at cost, which is why the planning fee is separate and visible.
Before the approval paper
A band is not a quotation and this page will not pretend otherwise. The bands exist so a committee can test whether a plan is affordable before anyone holds a date.
| Format and scale | Planning fee | Total budget band |
|---|---|---|
| Executive dinner, 20 to 40 pax One evening, a restaurant or a private room | From S$3,500 | S$12,000 to S$30,000 |
| Town hall or internal conference, up to 100 pax Half a day, one room, in-house speakers | From S$5,500 | S$25,000 to S$60,000 |
| Conference or awards night, 100 to 300 pax One day, staging, F&B and an awards segment | From S$9,000 | S$60,000 to S$180,000 |
| Product launch or activation, up to 200 pax One to two days, build and teardown inside the access window | From S$8,000 | S$45,000 to S$150,000 |
| Multi-day programme or regional MICE, 300 pax and above Two or more days, hosted delegates, a room block | From 12% of the approved budget | Quoted after the brief |
| Fee basis | When it applies | How it is stated |
|---|---|---|
| Per event | One day, one room, one decision | A fixed fee for the scope written down in the quotation |
| Per event day | Multi-day programmes where the on-site days decide the work | A fee per day, with each day listed |
| Percentage of the approved budget | Programmes above S$300,000, or where you ask us to carry production | A stated percentage, with the budget it applies to defined in the quotation |
Pass-through costs are never marked up quietly. Venue, catering, production, talent, transport and photography are billed to you at the supplier’s cost with the invoice attached; the planning fee is the only line we add.
No figure here is a quotation, and none of it is a promise about your budget. The quotation is issued in your procurement format, with assumptions, exclusions and optional add-ons separated.
Three briefs, as they were scoped
Each card names the occasion, the venue type, the headcount and the engagement bought — the same four facts the approval paper asks for.
One plenary and three breakout rooms per day, with the venue comparison and the programme rundown handed over inside the five working days the committee worked to.
A seated dinner with a presentation segment, rehearsed in the room that afternoon, and the guest list handled at the door against the headcount the venue was contracted for.
Run sheet, load-in and load-out only: the internal team owned the content, and every supplier was reconfirmed 48 hours before the doors opened.
280 delegates, two days, one plenary and three breakout rooms. Scope 01, with the venue sourced by us and production contracted by the client. The quotation names a venue comparison with costs, a programme rundown, a line-item budget, a supplier register and a run sheet per day.
Who you are appointing
A committee appoints a company, but it works with a person. Both are named before the proposal is issued.
The person who signs the proposal runs the event and holds the supplier register. If that changes, you are told in writing and the replacement is introduced before the date, not on the day.
The lead planner is named on the proposal, with the languages they work in and the formats they have run here.These are issued at brief stage, because their absence is what delays a committee: a quotation itemised into our fee, production and pass-through costs; a supplier register with contract values; certificates of professional indemnity and public liability insurance with the limits stated; and the invoicing and payment terms your finance team works to.
We say plainly on the quotation whether the firm is registered for the procurement route you are running. A badge on a web page is not a document, so there is none here.
Registration numbers, insurance limits and payment terms belong in the quotation, not on a concept page.The business registration number is on the quotation against the national register, the insurance certificates are attached rather than described, and two clients who ran a comparable format are named as referees.
If your route is an invitation to quote or an invitation to tender, tell us the threshold and the submission format that applies to your approval. The quotation is issued in that format rather than yours being reformatted into ours.
No certification, licence number or registration claim is made here.Who owns what
The objection that ends corporate quotations is an unnamed handoff. This is the split, stated before the proposal.
Bring the format, the month, the headcount and the figure you can get approved. Three of the four are enough to start, and the proposal follows within five working days.
Start the briefSend the venue’s hold deadline and your approval route. We will say which parts of the programme can wait for the signature and which cannot. This is where a held date is usually lost.
Ask about a held dateExecution only: confirmation with every supplier, the run sheet, load-in, load-out and the closeout report. Say how many days are left and we will say whether the format still fits.
Run the dayA buyer’s view
“They answered the procurement questions before we asked them, and the quote listed what was not included.”
Two-day sales conference · sample story
Sample story. Not a real customer review.The questions a committee asks
Ask, and we will say plainly whether the firm is registered for the route you are running. The quotation is itemised into our fee, production and pass-through costs, with assumptions, exclusions and optional add-ons on separate lines. Insurance certificates and payment terms are provided on request, and the quotation is issued in your submission format. No registration or certification claim is made here.
Within one working day, a written summary of what we understood. Within five working days, a proposal: venue options with indicative cost, a programme rundown, a line-item budget and the itemised quotation. We revise it until it is committee-ready, and every revision states what changed.
No. The bands are illustrative figures so you can test affordability before a date is held. A quotation is issued in writing, states its validity period, names the assumptions, lists the exclusions, and prices every optional item separately.
Every engagement answers this in the supplier register. Any commission, referral fee or discount received from a supplier is disclosed in the supplier register against that agreement. Pass-through costs are billed at the supplier’s cost with the invoice attached, and our fee is the only line we add.
A date is held only while the supplier’s own deadline allows it, and every deadline is listed in the supplier register with what missing it costs. If approval moves, we re-price against the new date and tell you the difference before anything is rebooked. We do not quietly hold a date we cannot pay for.
Changes inside the frozen window are priced as a variation and approved in writing before they are executed, including any supplier charge for moving a delivery. Where a change is not possible, we say so rather than absorbing it and presenting it on the final invoice.
Start with the brief
Within one working day you receive a written summary of what we understood, the budget band you are working to, and the two or three assumptions the proposal will rest on. Within five working days, a proposal: venue options with costs, a programme rundown, a line-item budget, and a quotation split into our fee, production and pass-through costs.
The quotation is itemised on purpose, and it separates assumptions, exclusions and optional add-ons so your committee can compare it with the other two. Registration and insurance documents come with it on request. Tell us your procurement route and it is issued in that format.
Concept only. Nothing is sent or booked.
Compare the three engagements · What each stage hands over · Ask a question